Privacy Policy

Last updated: February 15, 2024

Your privacy is our top priority at ResumeStudio.

At ResumeStudio, we are committed to protecting your privacy and ensuring you maintain control over your personal information. This Privacy Policy explains how we collect, use, and safeguard your information when you use our desktop application.

1. Our Privacy-First Commitment

ResumeStudio is designed as a privacy-first desktop application. This means:

  • Your resume data and job application information are stored locally on your device by default
  • You maintain full control over your personal information at all times
  • You can use the application without creating an account or sharing data with us
  • Cloud storage is optional and always encrypted

2. Information We Collect

Local Storage (No Account Required)

When using the application without an account, we collect:

  • No personal information from your device
  • No usage data or analytics
  • Application crash reports (with your consent)

Account Information (Optional)

If you choose to create an account, we collect:

  • Email address for account authentication
  • Account preferences
  • Subscription information for premium features

3. How We Use Your Information

We use your information solely to:

  • Provide the requested application functionality
  • Process AI-assisted resume and cover letter generation (with account)
  • Enable optional cloud synchronization across devices (with account)
  • Manage your subscription (if applicable)
  • Improve the application based on crash reports

4. Data Security

We implement robust security measures to protect your information:

  • All locally stored data is encrypted using industry-standard methods
  • Cloud synchronization uses end-to-end encryption
  • AI processing occurs securely without permanent storage of your data
  • We do not store your prompts or queries on our servers

5. AI Features and Your Data

When you use our AI-powered features:

  • Your data is transmitted securely to our AI processing service, which may utilize third-party AI providers (e.g., Google, OpenAI).
  • These third-party providers may store your queries for up to 30 days in accordance with their data handling policies. We advise you to consult their privacy policies for detailed information.
  • ResumeStudio may also retain your queries for up to 30 days to improve service quality, monitor for abuse, and for troubleshooting purposes.
  • We process your data only to provide the requested AI functionality. We do not store your resume content or job descriptions on our servers beyond what is necessary for the immediate processing of your request.
  • Your data is not used to train our AI models or third-party AI models without your explicit consent.
  • If you are not comfortable with these data handling practices for AI features, please refrain from using them.

6. Optional Cloud Storage

If you choose to use our cloud storage features:

  • Your data is encrypted before leaving your device
  • We store your encrypted data on secure cloud infrastructure
  • You can delete your cloud data at any time
  • Upon account deletion, all cloud data is permanently removed

7. Your Privacy Rights

You have the right to:

  • Access, correct, or delete your personal information
  • Export your data in a portable format
  • Opt out of cloud storage and use local storage only
  • Delete your account and all associated data

8. Children's Privacy

Our services are not directed to individuals under 16. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.

9. Changes to Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by updating the date at the top of this policy and, where appropriate, notify you on application startup.

10. Limitation of Liability

To the maximum extent permitted by law, ResumeStudio shall not be liable for any indirect, incidental, special, consequential, or punitive damages resulting from your use of this Privacy Policy or the application.

11. Contact Us

If you have any questions about this Privacy Policy, please contact us at: [email protected]